Due to the switch to distance learning for the remainder of winter semester and the shelter-in-place order from Governor Gretchen Whitmer in the face of COVID-19, many student organizations may be looking for support and resources in working remotely so they can continue to meet virtually and work throughout the semester and during the summer months. Below are resources that the Office of Student Affairs and CCI has complied that student organizations can take advantage of during the COVID-19 crisis.
Charter will offer free Spectrum broadband and Wi-Fi access for 60 days to households with K-12 and/or college students who do not already have a Spectrum broadband subscription and at any service level up to 100 Mbps. To enroll call 1-844-488-8395. Installation fees will be waived for new student households.
If you are in need of technology (esp. computers), Comcast offers an option for LOW-COST technology.
Virtual Meetings and Elections Support
Microsoft Teams can be used to hold online meetings with auto-transcription, connect with colleagues in a chat room, host a webinar, or collaborate on documents. Departments, student organizations, or other groups that use Microsoft documents or spreadsheets may find Teams to be a useful way to stay connected.
Zoom unifies cloud video conferencing and simple online meetings, and provides the option for meeting recordings. Zoom offers high quality video, audio, and wireless screen-sharing across Windows, Mac, Linux, Chrome OS, iOS, Android, Blackberry, Zoom Rooms, and H.323/SIP room systems.
Poll Everywhere is a website that can be for virtual student elections – this allows you to have anonymous voting, allows you to limit the number of responses from people, create private links so that only those that have the link can vote, and other such settings. Be aware that Poll Everywhere only allows for responses from 25 people on any given poll.
If you are looking to host a poll or election that requires more than 25 people to vote on a given poll, try Survey Monkey. Survey Monkey is more frequently used for surveying and requesting feedback but can be customized to create election polls and does not have limits on the amount of responses.
UM gives all students, staff, and faculty access to Qualtrics, which can be customized to create elections surveys that are very simple to extremely advanced.
Here are additional resources that could help with unique situations
This article from University Business lists various platforms that are offering free education software during the Covid outbreak.
Conducting Outreach Virtually
Here are additional resources that could help with virtual event planning that involves the interaction with minors.
Google Classroom is a virtual classroom that can help teachers and students work together, create and submit assignments, and boost communication.
CampDoc is an electronic health record system for camps and programs which allows families to fill out required forms and medical information and sign required documents in an easy to use platform.
The CoC Requirments PowerPoint has links to the Virtual Checklist, Participation Waiver and Checklist, and the U-M Safe Computing Policy. Although no minors will be on campus during an event, because the event is still hosted by the University, Children on Campus policies still apply to virtual events. In addition, be aware that there is age restriction on the UM Supported programs: Google Suite and Zoom (13 & under). BlueJeans is not an appropriate platform to use when working with minors.
This document allows an outgoing officer to document any important contacts that the incoming officer should know coming into their position as well as their contact information, so the transition of data is smooth and seamless.
These checklists can be used to ensure that your organization has completed the necessary steps to register or re-register as an organization with the College of Engineer and have submitted all forms and paperwork correctly. Any important dates and timelines can be found here as well.
This document is a good exercise in creating goals for an organization or position using SMART goals to address what types of goals the incoming officer would like to achieve and what types of actions are needed to achieve them. This can be used throughout the officer’s term to track progress on goals as well, or it can be edited during the transition period to address what goals were accomplished by the outgoing officer and what the incoming officer would like to accomplish moving forward.