Below are resources that the Office of Student Affairs and CCI has complied that student organizations can take advantage of when trying to work remotely or in a hybrid fashion.
Virtual Meetings and Elections Support
Microsoft Teams can be used to hold online meetings with auto-transcription, connect with colleagues in a chat room, host a webinar, or collaborate on documents. Departments, student organizations, or other groups that use Microsoft documents or spreadsheets may find Teams to be a useful way to stay connected.
Zoom unifies cloud video conferencing and simple online meetings, and provides the option for meeting recordings. Zoom offers high-quality video, audio, and wireless screen-sharing across Windows, Mac, Linux, Chrome OS, iOS, Android, Blackberry, Zoom Rooms, and H.323/SIP room systems.
Poll Everywhere is a website that can be for virtual student elections – this allows you to have anonymous voting, allows you to limit the number of responses from people, create private links so that only those that have the link can vote, and other such settings. Be aware that Poll Everywhere only allows for responses from 25 people on any given poll.
If you are looking to host a poll or election that requires more than 25 people to vote on a given poll, try Survey Monkey. Survey Monkey is more frequently used for surveying and requesting feedback but can be customized to create election polls and does not have limits on the number of responses.
UM gives all students, staff, and faculty access to Qualtrics, which can be customized to create elections surveys that are very simple to extremely advanced.
Here are additional resources that could help with unique situations
Conducting Outreach Virtually
Here are additional resources that could help with virtual event planning that involves the interaction with minors.
Google Classroom is a virtual classroom that can help teachers and students work together, create and submit assignments, and boost communication.
CampDoc is an electronic health record system for camps and programs which allows families to fill out required forms and medical information and sign required documents in an easy-to-use platform.
The CoC Requirments PowerPoint has links to the Virtual Checklist, Participation Waiver and Checklist, and the U-M Safe Computing Policy. Although no minors will be on campus during an event, because the event is still hosted by the University, Children on Campus policies still apply to virtual events. In addition, be aware that there is an age restriction on the UM Supported programs: Google Suite and Zoom (13 & under). BlueJeans is not an appropriate platform to use when working with minors.
This document allows an outgoing officer to document any important contacts that the incoming officer should know coming into their position as well as their contact information, so the transition of data is smooth and seamless.
These checklists can be used to ensure that your organization has completed the necessary steps to register or re-register as an organization with the College of Engineer and have submitted all forms and paperwork correctly. Any important dates and timelines can be found here as well.
This document is a good exercise in creating goals for an organization or position using SMART goals to address what types of goals the incoming officer would like to achieve and what types of actions are needed to achieve them. This can be used throughout the officer’s term to track progress on goals as well, or it can be edited during the transition period to address what goals were accomplished by the outgoing officer and what the incoming officer would like to accomplish moving forward.